Bylaws

 

2014 Proposed Bylaw Amendments

The tracked changes version of the proposed amendments to the CCRPC Bylaws is available for download at the link below. Hard copies may also be requested by calling 846-4490 x10.

>> Download the Proposed Bylaw Amendments

A Public Hearing will be held at the CCRPC offices on Wednesday, May 21, 2014 at 6:15pm to review and hear comments on the proposed amendments to the CCRPC Bylaws, as well as the FY2015 Unified Planning Work Program and budget. Details on the Public Hearing can be found in the link below.

>> View the Public Hearing Notice


Chittenden County Regional Planning Commission Bylaws

ARTICLE I. ~ NAME, VISION AND MISSION

The name of this regional planning organization is the Chittenden County Regional Planning Commission. These by-laws shall regulate and govern the affairs of the Chittenden County Regional Planning Commission.

The Chittenden County Regional Planning Commission’s organizational vision is to be a pre-eminent, integrated regional organization that plans for healthy, vibrant communities, economic development, and efficient transportation of people and goods while improving the region’s livability.

The mission of the Chittenden County Regional Planning Commission is to act as the principal forum for planning, policy and community development in the region. We will do this by providing planning and technical assistance that meets the needs of our member municipalities and the public, while remaining consistent with our federal and state requirements. Our work will result in the development and implementation of plans that support sustainable development and improve the region’s quality of life and environment.


ARTICLE II. ~ ENABLING LEGISLATION

The Chittenden County Regional Planning Commission is an organization that combines the previously separate Chittenden County Regional Planning Commission (CCRPC) and Chittenden County Metropolitan Planning Organization (CCMPO). The CCRPC and CCMPO were combined with the adoption of these bylaws and subsequent actions to form one combined organization by action of the CCRPC and CCMPO Boards of Directors on May 18, 2011.

The legal basis and powers for Chittenden County Regional Planning Commission serving as the region’s regional planning commission stem from and are as stipulated in 24 V.S.A. § 4301 et seq., as amended, 24 V.S.A. § 4345 et seq. and such other laws as may be enacted by the General Assembly of the State of Vermont. The CCRPC was chartered by the municipalities of Chittenden County on May 2, 1966 with amendments to the original charter dated May 26, 1997 and September 28, 1998 and is funded in part through the State of Vermont property transfer tax as outlined in 24 V.S.A. § 4306(a). To the extent a conflict exists with a provision in Vermont statutes governing regional planning commissions, the Vermont statutes will control.

The CCMPO conducts Metropolitan Transportation Planning pursuant to 23 U.S.C. 134 and was designated by the Governor of Vermont on June 10, 1983 pursuant to Federal Highway Act of 1962, as amended (23 U.S.C. 101 et. seq.); the Urban Mass Transportation Act of 1964, as amended (49 U.S.C. 1601 et. seq.); and by agreements dated April 20, 1983 and January 28, 1998 to serve as the metropolitan planning organization (MPO). In an agreement dated January 28, 1998 the CCMPO added membership to include the nine rural communities formerly members of the Chittenden County Rural Planning Organization.

These bylaws hereby replace the charter and bylaws of the CCRPC and bylaws of the CCMPO.


ARTICLE III. ~ DUTIES, RESPONSIBILITIES AND DUES

In keeping with its purpose, the Chittenden County Regional Planning Commission will have the following duties and responsibilities:

  • A.In order to carry out the responsibilities of the regional planning commission, the Chittenden County Regional Planning Commission should carry out the duties as stipulated in 24 V.S.A. Chapter 117, Section 4301 et seq., as amended, and such other laws as may be enacted by the General Assembly of the State of Vermont.
  • B.In order to carry out the responsibilities of the metropolitan planning organization (MPO), the Chittenden County Regional Planning Commission should carry out the duties as stipulated in 23 CFR § 450.300 et seq., as amended, and such other laws and rules as may be enacted by the Congress of the United States, the United States Department of Transportation or the General Assembly of the State of Vermont.
  • C.Member communities provide local match funds for Chittenden County Regional Planning Commission programs funded in the annual work program under State and Federal law. Communities shall be assessed their reasonable fair share based on their community’s proportional equalized education grand list of the Chittenden County Regional Planning Commission region. The most current data available for this grand list shall always be utilized in this distribution
  • D. The duties and responsibilities of members and alternates will be articulated in job descriptions developed by the Chittenden County Regional Planning Commission.

    ARTICLE IV. ~ APPOINTMENT OF REPRESENTATIVES, TERM OF OFFICE

     

  • A. Board Membership in Chittenden County Regional Planning Commission is as follows:
    Bolton
    Burlington
    Colchester
    Essex Junction
    Huntington
    Milton
    St. George
    South Burlington
    Westford
    Winooski
    Vermont Agency of Transportation (VAOT)
    Agriculture
    Socio-Economic-Housing
    Burlington International Airport (BIA)
    Chittenden County Transportation Authority (CCTA)
    Buel’s Gore
    Charlotte
    Essex
    Hinesburg
    Jericho
    Richmond
    Shelburne
    Underhill
    Williston
    Federal Highway Administration (FHWA)
    Industrial/Business
    Conservation/Environmental
    Federal Transit Administration (FTA)
    Railroad Industry

     

  • B.Each member municipality’s locally elected legislative body shall appoint a representative to the Chittenden County Regional Planning Commission and that representative’s alternate, with the alternate having voting privileges in the absence of the representative. It is desirable that the representative be a current or past member of the locally elected legislative body. Representatives and alternates shall serve at the pleasure of their respective locally elected legislative bodies and may be removed during their term. The term of the representatives and alternates will be for two years beginning July 1st with the exception of fiscal year 2012 as follows in this section. Communities whose beginning letter falls between A through K shall appoint a representative for even numbered fiscal years; and, communities whose beginning letter falls from L through Z shall appoint a representative for odd numbered fiscal years. For fiscal year 2012 only (July 1, 2011 through June 30, 2012) appointments from communities whose beginning letter falls between L through Z shall be appointed to a one year term. Appointments by locally elected legislative bodies to fill a vacancy shall be for the unexpired term.
  • C.All non-municipal Board members are At-Large Board members. At-large Board members (Agriculture, Socio-Economic-Housing, Industrial/Business, Conservation/Environmental and Railroad Industry) shall be appointed by the Chittenden County Regional Planning Commission for a term of two years for even numbered fiscal years at the June meeting. At-large Board members shall serve at the pleasure of the Chittenden County Regional Planning Commission Board and may be removed during their term.
  • D.The Vermont Secretary of Transportation or his/her designated alternate will represent the State of Vermont Agency of Transportation.
  • E. The following entities will appoint their respective representatives and alternates: FHWA, FTA, CCTA, and the BIA. Representatives of these organizations serve at the pleasure of their appointing bodies and may be removed during their term.

    ARTICLE V. ~ QUORUM & VOTING

     

  • A.MPO business is defined comprehensively to include all activities undertaken by the Chittenden County Regional Planning Commission to carry out its responsibilities and authority as a metropolitan planning organization.
  • B. MPO voting. When conducting MPO business, the voting power of the Chittenden County Regional Planning Commission shall consist of a total of 24 votes apportioned as follows:
    Municipality Votes Municipality Votes
    Town of Bolton
    Town of Charlotte
    Town of Essex
    Town of Hinesburg
    Town of Jericho
    Town of Richmond
    Town of Shelburne
    Town of Underhill
    Town of Williston
    Vermont Agency of Transportation
    1
    1
    1
    1
    1
    1
    1
    1
    1
    1
    City of Burlington
    Town of Colchester
    Village of Essex Junction
    Town of Huntington
    Town of Milton
    Town of St. George
    City of South Burlington
    Town of Westford
    City of Winooski
    4
    2
    1
    1
    1
    1
    2
    1
    1

    A majority of the voting power (i.e. 13 of 24 votes) shall constitute a quorum for the transaction of MPO business at meetings. A majority of the voting power (i.e. 13 of 24 votes) and a majority of the municipalities (10 of 18) is required to adopt or amend MPO business.

    Not withstanding the need to make adjustments as a result of official corrections to the decennial census urbanized area boundary, the Chittenden County Regional Planning Commission shall review, and amend as it deems appropriate, its voting mechanisms and voting distribution for the purposes of MPO business within one year of the publication of each decennial census urbanized area boundary.

  • C. All other business. For the purposes of voting on all other business, including elections, FHWA, VAOT, CCTA, Railroad Industry, FTA and BIA are non-voting Board members. A majority of the total of municipal and voting At-large Board members shall constitute a quorum for the transaction of all other business at meetings of the Chittenden County Regional Planning Commission unless otherwise noted. Each Board member has one vote. At-large Board members shall not vote on approving municipal plans and planning processes per 24 V.S.A. § 4350.

    ARTICLE VI. ~ EXECUTIVE DIRECTOR

     

  • A.Executive Director shall:
    • 1.Be responsible to the Chittenden County Regional Planning Commission.
    • 2.Conduct a regional planning program, within the framework of 24 V.S.A., Chapter 117, and other state statutes relevant to regional planning.
    • 3.Carry out all aspects of the regional transportation planning program.
    • 4.Manage contracts with consultants for the purpose of implementing the duly adopted Unified Planning Work Program.
    • 5.Recommend changes to the bylaws, etc. to reflect the passage of new federal or state legislation.
    • 6.Be responsible for the office.
    • 7.Hire and manage staff including consultation with the Executive Committee when hiring the Assistant/MPO Director.
    • 8.Be in charge of all general correspondence of the Chittenden County Regional Planning Commission.
    • 9. Assist the Secretary/Treasurer, and in this capacity shall be responsible for:
      a) keeping minutes of regular and special meetings of the Chittenden County Regional Planning Commission;
      b) notifying Board members of their election to office or appointment to committees;
      c) receiving all money due the Chittenden County Regional Planning Commission.
    • 10.Prepare an annual budget and UPWP, including estimated revenues and expenditures, for the fiscal year to be reviewed by the Executive Committee of the Chittenden County Regional Planning Commission prior to submission for approval by the full Board.
    • 11.Disburse the funds in accordance with the budget and as authorized by the Secretary/Treasurer.
    • 12.Keep accounts which shall at all times be open to inspection by the Board members.
    • 13.Undertake such other duties as the Chittenden County Regional Planning Commission shall assign.
    • 14.Prepare an annual written report after the completion of each fiscal year.
    • 15.Prepare a calendar for the ensuing year, which shall be presented to the Chittenden County Regional Planning Commission.
    • 16. Prepare quarterly financial reports in a format approved by the Executive Committee and the Chittenden County Regional Planning Commission.
  • B. Job descriptions and responsibilities for additional staff shall be on file.

    ARTICLE VII. ~ OFFICERS & EXECUTIVE COMMITTEE

     

  • A. Election of Officers and Executive Committee
    The Chittenden County Regional Planning Commission shall annually elect three officers, a Chair, Vice-Chair, and Secretary/ Treasurer. In addition, the Chittenden County Regional Planning Commission shall annually elect two municipal Board members to the Executive Committee. One municipal Board member of the Executive Committee shall represent a community of 5000+ population; the other, a community of less than 5000 population, based on information from the latest census or population estimate completed by the US Census Bureau.The Board Development Committee shall render its report of nominations to fill ensuing vacancies prior to the June meeting. The Board Development Committee may nominate one or more candidates for each office. Candidates may also be nominated from the floor.The officers of the Chittenden County Regional Planning Commission shall be elected by a two-thirds majority of the Board members present and voting pursuant to 24 V.S.A. § 4343(b). The results of the voting shall be announced at the June meeting of each year. In the event a majority for any office is not reached, the top two vote getters will have a run-off election and the Chittenden County Regional Planning Commission will continue to vote until a majority is reached.
  • B.Qualifications and Duties of Officers
    • 1.As a qualification for office, the Chair shall have served at least one year as a representative on the Chittenden County Regional Planning Commission or its predecessor organizations. The Chair shall have the power to call special meetings, establish agendas, preside over Chittenden County Regional Planning Commission meetings and, with concurrence of the Chittenden County Regional Planning Commission, establish and appoint committees and their members. The Chittenden County Regional Planning Commission will have at least those committees delineated in Article XI of these by-laws.
    • 2.The Vice-Chair shall serve in the absence of the Chair, and in his/her absence have the same powers as the Chair.
    • 3. The Secretary/Treasurer shall be responsible for such secretarial and financial duties as are customary to the office.
  • C. Membership and Elections for Vacancies of the Executive Committee
    The members of the Executive Committee shall consist of six members: the Chair, Vice-Chair, Secretary/Treasurer, immediate past Chair and the two municipal members described in Section A above, elected at the June meeting. In the event of a vacancy existing between annual elections, the Chittenden County Regional Planning Commission shall elect a member to the Executive Committee to serve until the next June meeting.
  • D. Terms of Office
    The terms of office of Executive Committee members shall begin immediately after the June meeting of each year at which they are declared elected and shall end immediately after the next June meeting unless re-elected; but officers shall hold office until their successors have been elected and installed. The Chair, Vice-Chair and Secretary/Treasurer shall serve no longer than two consecutive years in any one office. Municipal members of the Executive Committee may not serve more than four consecutive years in that position.
  • E. Purpose, Power and Duties of the Executive Committee
    The purpose of the Executive Committee shall be to facilitate the administration of the Chittenden County Regional Planning Commission, ensure that policy and planning recommendations are brought before the Board, and ensure that the decisions of the Chittenden County Regional Planning Commission are implemented.The Executive Committee shall be subject to the orders of the Chittenden County Regional Planning Commission voting membership, and none of its acts shall conflict with action taken by the Chittenden County Regional Planning Commission. The duties of the Executive Committee will include, but not be limited to, the following:
  • 1.to monitor and assure the implementation of Chittenden County Regional Planning Commission Board of Director decisions;
  • 2.to oversee the development of the agenda for Chittenden County Regional Planning Commission meetings;
  • 3.to oversee the affairs of the Chittenden County Regional Planning Commission between its regular meetings but to act for the Chittenden County Regional Planning Commission only when immediate action is required and the Chittenden County Regional Planning Commission Board of Directors would not be able to take the necessary action;
  • 4.to annually recommend to the full Chittenden County Regional Planning Commission at the June meeting representatives and alternate representatives At-Large to be elected to represent the categories prescribed in Article IV. A.
  • 5.to oversee the activities of the Finance Committee (FC), Board Development Committee (BDC), Unified Planning Work Program Committee (UPWPC), Transportation Advisory Committee (TAC), Planning Advisory Committee (PAC), and Long Range Planning Committee (LRPC) and to review Committee recommendations prior to submission to the Board of Directors;
  • 6.to oversee organizational and personnel policies;
  • 7.to employ, support, and annually review an Executive Director, subject to Chittenden County Regional Planning Commission approval;
  • 8.to assist the Executive Director in the hiring of the Assistant/MPO Director;
  • 9.to determine, recommend and transmit to the Chittenden County Regional Planning Commission for approval all recommendations concerning public policy and plan recommendations forthcoming from the Chittenden County Regional Planning Commission’s program, which would affect the Chittenden County region and its individual constituent cities and towns;
  • 10.to develop and update the Chittenden County Regional Planning Commission strategic plan and report findings to the Board of Directors;
  • 11.to establish sub-committees on an as needed basis; and
  • 12. to submit a written report of its activities and/or minutes of its meetings prior to each Chittenden County Regional Planning Commission meeting.
  • F. Executive Committee Meetings
    Meetings will be held, at a minimum, in advance of the regular meeting of the Chittenden County Regional Planning Commission. Special meetings can be called at the request of the Chair or the Executive Director. A quorum to conduct business shall consist of four members.


    ARTICLE VIII. ~ MEETINGS

    The rules of procedures of the Chittenden County Regional Planning Commission shall be Robert’s Rules of Order the latest edition. These procedures will be followed except where superseded by these by-laws.

    Board members will be sent their meeting notification, agendas, and appropriate documents at least one week prior to the actual meeting date, except in the case of special meetings. The Chittenden County Regional Planning Commission is a public body and shall comply with the Vermont Open Meeting Law (1 V.S.A. § 310 et seq.) and Access to Public Records Laws (1 V.S.A. §§ 315-320 et seq.). Special meetings may be called by the Chair or by a combined group of 50 percent or more of the voting Board members. The Chittenden County Regional Planning Commission Board may employ a “Consent Agenda” process when appropriate for expediting minor administrative actions related to the efficient operation of the Chittenden County Regional Planning Commission and the management of Chittenden County Regional Planning Commission programs and documents (e.g., qualifying TIP amendments). Any administrative change to Chittenden County Regional Planning Commission documents, policies, or procedures, other than items defined in Article X of these by-laws, may be identified and included in the Consent Agenda element of the full agenda for a regularly-schedule Board meeting.

    At the beginning of each Board meeting, under the “Changes to the Agenda” item, the Chair will entertain requests from any Board member to move individual Consent Agenda items to the Deliberative Agenda for discussion and action. The Board will then act on the Consent Agenda. If a Consent Agenda item is moved to the Deliberative Agenda for discussion and action, Board members will have the opportunity to request additional information on the item from staff, municipalities, and/or agencies, as appropriate. The Board may then (1) move and vote to approve the item moved from the Consent Agenda to the Deliberative Agenda, at which time the subject administrative change becomes effective, or (2) move and vote to send the change to the appropriate body (e.g., Executive Committee, TAC, or staff) for further review and recommendation.


    ARTICLE IX. FISCAL YEAR & MEETING DATES

    The Chittenden County Regional Planning Commission’s fiscal year shall be July 1st through June 30th.

    The Annual Meeting shall be set by the Executive Committee and affirmed by the Chittenden County Regional Planning Commission Board.

    The June Meeting of the Chittenden County Regional Planning Commission shall each year include the election of the organization’s Officers and the Executive Committee.

    The Chittenden County Regional Planning Commission Board shall annually establish the day, time, and location of the Chittenden County Regional Planning Commission regular meetings. Meetings of the Chittenden County Regional Planning Commission shall be conducted at least quarterly.


    ARTICLE X. ADOPTIONS OR AMENDMENTS

    A. Bylaws

    Upon recommendation of the Executive Committee or upon request by resolution through written ballot by a majority of the Board members any proposed amendment to the by-laws shall first be sent to the Board members and the Board member municipalities’ locally elected legislative bodies in preliminary form for consideration and comment for a period of not less than thirty days. Not later than thirty days after this period, the Executive Committee shall submit to the Chittenden County Regional Planning Commission, (1) a report summarizing the comments received and recommendations of the Executive Committee; and (2) if authorized by the Chittenden County Regional Planning Commission, the proposed amendment in final form as a written ballot. If submission of the amendment as a ballot is not authorized by the Chittenden County Regional Planning Commission, but within ninety days after issuance of the report such submission is requested by a petition signed by at least twenty-five percent of the Board members, the Executive Committee shall, within thirty days following receipt of said petition, submit to the Chittenden County Regional Planning Commission a written ballot of the proposed amendment as originally submitted. Adoption of any amendments shall require the affirmative vote of two-thirds majority of the Board members.

    B. MPO Business

    Before the Chittenden County Regional Planning Commission may adopt or make other than minor amendments or administrative changes to MPO business, notice to Board member municipalities’ locally elected legislative bodies and to the general public shall be given consistent with the Public Participation Plan. Upon adoption, the MTP shall be integrated into and become part of the Regional Plan.

    Minor amendments to the UPWP, such as reallocating dollars between approved tasks, can be done with Chittenden County Regional Planning Commission Board approval, without a public hearing.

    No municipality or organization shall challenge the validity of the TIP, UPWP, or MTP as adopted according to this article, for procedural defects, after thirty (30) days following the day on which it was adopted.

    C. Regional Plan

    The Chittenden County Regional Planning Commission shall hold public hearings and seek comments on a proposed Regional Plan or amendments consistent with 24 V.S.A. § 4348. The Chittenden County Regional Planning Commission shall hold public hearings and review municipal plans and planning processes consistent with 24 V.S.A. §4350.


    ARTICLE XI. ~ COMMITTEES

    There shall be committees of the Chittenden County Regional Planning Commission as described herein. All Chittenden County Regional Planning Commission Board members are encouraged to participate in a minimum of at least one standing committee. The Chair may appoint ad hoc committees for a specific purpose with the approval of the Chittenden County Regional Planning Commission. Committees should include subject matter experts as needed to provide advice to the Chittenden County Regional Planning Commission Board.

    A. Finance Committee (FC)

    The Finance Committee shall oversee the Chittenden County Regional Planning Commission finances and matters related to organizational finances as specifically described in items 1-8 of this section.

    The Chair of the Finance Committee shall be the Chittenden County Regional Planning Commission Secretary/Treasurer. There shall be up to 3 additional members including the Chittenden County Regional Planning Commission Vice Chair and two members of the Board of Directors.

    The Finance Committee shall meet on a quarterly basis or as needed to conduct the following activities:

     

  • 1.oversee Chittenden County Regional Planning Commission finances;
  • 2.oversee the Chittenden County Regional Planning Commission annual budget development and report findings to the Executive Committee in cooperation with the Unified Planning Work Plan Committee;
  • 3.oversee the Chittenden County Regional Planning Commission annual audit and report findings to the Executive Committee;
  • 4.oversee the staff benefit structure on an annual basis and report recommendations and/or findings to the Board;
  • 5.oversee the staff compensation pool recommendations on an annual basis and report recommendations and/or findings to the Board;
  • 6.oversee the development of a compensation study on a five year basis and report recommendations/findings to the Board;
  • 7.conduct other duties as assigned by the Board and/or Executive Committee; and
  • 8. establish sub-committees on an as needed basis.
  • B. Board Development Committee (BDC)

    The Board Development Committee shall oversee the Chittenden County Regional Planning Commission nominating process, updates to the Chittenden County Regional Planning Commission bylaws, Board member development, communications, and engagement as specifically described in items 1-10 of this section.

    The Chair of the Board Development Committee shall be the Chittenden County Regional Planning Commission Immediate Past Chair (should there not be an available Immediate Past Chair the Executive Committee shall appoint a Chair). There shall be up to 4 additional members of the Board of Directors.

    The Board Development Committee shall meet on a semi-annual basis or as needed to conduct the following activities:

  • 1.prepare a slate of officers;
  • 2.review and recommend updates of the Chittenden County Regional Planning Commission bylaws on an as needed basis and report findings to the Executive Committee;
  • 3.conduct new Board member recruitment in coordination with municipal locally elected legislative bodies;
  • 4.oversee Board member training and development;
  • 5.conduct Board performance evaluations;
  • 6.oversee and conduct Chittenden County Regional Planning Commission outreach and communications (or delegate to an ad hoc Community Engagement Committee);
  • 7.oversee and conduct Chittenden County Regional Planning Commission marketing and branding (or delegate to an ad hoc Community Engagement Committee);
  • 8.review and recommend updates of the Chittenden County Regional Planning Commission Public Participation Plan on an as needed basis (or delegate to an ad hoc Community Engagement Committee) and report findings to the Executive Committee;
  • 9.conduct other duties as assigned by the Board and/or Executive Committee; and
  • 10. establish sub-committees on an as needed basis.

    C. Unified Planning Work Plan Committee (UPWPC)

    The Unified Planning Work Plan Committee shall oversee the Chittenden County Regional Planning Commission annual work plan development process as specifically described in items 1-5 of this section.

    The Chair of the Unified Planning Work Plan Committee shall be a Board member. There shall be up to 12 members as follows:

  • 3-5 Board members
  • 2 Transportation Advisory Committee members
  • 2 Planning Advisory Committee members
  • Vermont Agency of Transportation
  • Federal Highway Administration (ex-officio, non-voting)
  • Chittenden County Transportation Authority (ex-officio, non-voting)
    The Unified Planning Work Plan Committee shall meet on a semi-annual basis or as needed to conduct the following activities:
  • 1.develop a draft annual Unified Planning Work Program (UPWP) and report findings to the Executive Committee in cooperation with the Finance Committee;
  • 2.review and recommend updates to the UPWP development process policies on an as needed basis and report findings to the Executive Committee;
  • 3.develop performance measures to monitor the implementation of the UPWP, update the performance measures on an as needed basis, monitor the implementation of the UPWP using the established performance measures and report findings to the Executive Committee;
  • 4.conduct other duties as assigned by the Board and/or Executive Committee; and
  • 5. establish sub-committees on an as needed basis.

    D. Transportation Advisory Committee (TAC)

    The Transportation Advisory Committee shall oversee the Chittenden County Regional Planning Commission transportation activities and policy development funded primarily through the Federal Highway Administration Metropolitan Planning Organization (MPO) program as specifically described in items 1-11 of this section.

    The Chair of the Transportation Advisory Committee shall be a TAC member. There shall be up to 33 members and representatives of organizations as follows:

  • 1 Board members
  • Representatives of the 18 municipalities eligible to vote on MPO business as described in Article V. A.
  • Vermont Agency of Transportation
  • Federal Highway Administration
  • Chittenden County Transportation Authority
  • Burlington International Airport
  • Campus Area Transportation Management Association
  • Special Services Transportation Agency
  • Person representative of the Business Community
  • Person representative of the Disabled Community
  • Person representative of the Elderly Community
  • Person representative of the Environmental Community
  • Person representative of the Freight Shippers/Receivers Community
  • Person representative of the Bicycle and/or Pedestrian Community
  • Person representative of the Private/Intercity Bus Providers
  • Person representative of the Rail Industry
    The terms of TAC members will be for two years beginning July 1st, communities whose beginning letter falls between A and K shall appoint a representative to serve beginning in even numbered fiscal years and communities whose beginning letter falls from L through Z shall appoint a representative to serve beginning in odd numbered fiscal years. Appointments of all other members will be on an annual basis by the Board Chair. Appointments to fill a vacancy shall be for the unexpired term.The Transportation Advisory Committee shall meet on a monthly basis or as needed to conduct the following activities:
  • 1.review Metropolitan Transportation Plan (MTP) updates, revisions, and amendments as developed by the Long Range Planning Committee;
  • 2.review and recommend to the Board the Transportation Improvement Program (TIP) and TIP amendments, Sidewalk and Transportation Enhancement Grant program recommendations and priorities and other program ranking recommendations as needed;
  • 3.review and recommend technical planning/engineering studies for inclusion in the UPWP;
  • 4.review and present completed MPO funded planning and scoping studies to the Board;
  • 5.oversee the selection of consultants to be retained for MPO funded projects and programs;
  • 6.evaluate and prioritize MPO funded technical assistance;
  • 7.review and suggest revisions to staff and consultant MPO funded technical assistance work;
  • 8.undertake MPO related technical and policy activities similar to the Planning Advisory Committee;
  • 9.coordinate transportation land use activities with the Planning Advisory Committee;
  • 10.conduct other duties as assigned by the Board and/or Executive Committee; and
  • 11. establish sub-committees on an as needed basis.

    E. Planning Advisory Committee (PAC)

    The Planning Advisory Committee shall oversee the Chittenden County Regional Planning Commission regional planning activities and policy development as specifically described in items 1-13 of this section.

    The Chair of the Planning Advisory Committee shall be a PAC member. There shall be up to 31 members and representatives of organizations as follows:

  • 1 Board member
  • Representatives of the 18 incorporated municipalities and Buel’s Gore
  • 3-5 members of public/interest groups
  • Vermont Agency of Transportation and other interested state agencies (ACCD, ANR, AOA)
  • Federal Highway Administration (ex-officio, non-voting)
  • Chittenden County Transportation Authority (ex-officio, non-voting)
    The terms of PAC members will be for two years beginning July 1st, communities whose beginning letter falls between A and K shall appoint a representative to serve beginning in odd numbered fiscal years and communities whose beginning letter falls from L through Z shall appoint a representative to serve beginning in even numbered fiscal years. Appointment of all other members will be on an annual basis by the Board Chair. Appointments to fill a vacancy shall be for the unexpired term.The Planning Advisory Committee shall meet on a quarterly basis or as needed to conduct the following activities:
  • 1.Review municipal plans (with the inclusion of ad hoc Committee members from the involved and adjacent communities);
  • 2.review and make recommendations to the Board regarding Act 250 and Section 248 policy and projects of regional significance;
  • 3.review and recommend regional planning technical/planning/engineering studies for inclusion in the UPWP;
  • 4.provide interface between the Board, work groups and functions related to cross cutting planning issues and the Regional Plan;
  • 5.develop regional planning policy recommendations for Board consideration and/or action;
  • 6.provide guidance to MTP, UPWP, and TIP development, and other transportation planning processes, on issues or projects of a regional nature;
  • 7.oversee the selection of regional planning and MTP consultants to be retained for projects and programs;
  • 8.evaluate and prioritize regional planning technical assistance;
  • 9.review and make recommendations to the Board regarding Regional Plans of adjacent regions;
  • 10.undertake regional planning related technical and policy activities similar to the Transportation Advisory Committee;
  • 11.coordinate transportation land use activities with the Transportation Advisory Committee;
  • 12.conduct other duties as assigned by the Board and/or Executive Committee; and
  • 13. establish sub-committees on an as-needed basis.

    F. Long Range Planning Committee (LRPC)

    The Long Range Planning Committee shall oversee the Chittenden County Regional Planning Commission development of the Metropolitan Transportation Plan (MTP), the Regional Plan (RP), and other associated long range planning activities as specifically described in items 1-8 of this section.

    The Chair of the Long Range Planning Committee shall be a Board member. There shall be up to 14 members and representatives of organizations as follows:

  • 3-6 Board members
  • Up to 2 TAC members
  • Up to 2 PAC members
  • Up to 3 members of public/interest groups
  • Vermont Agency of Transportation
    The Long Range Planning Committee shall meet on a semi-annual basis or as needed to conduct the following activities:
  • 1.Develop the Metropolitan Transportation Plan at least every five years and present to the Board for adoption;
  • 2.develop the Regional Plan at least every eight years and present to the Board for adoption;
  • 3.develop policy recommendations related to the MTP and RP for Board consideration and/or action;
  • 4.Provide guidance to the MTP, RP, UPWP, and TIP development and other land use transportation planning processes on issues and/or projects of a long range planning nature;
  • 5.Coordinate activities with the TAC and PAC to assure consistency in plans and policy recommendations to the Board;
  • 6.Prepare an annual report of indicators to benchmark the region’s progress towards meeting regional and transportation planning goals;
  • 7.conduct other duties as assigned by the Board and/or Executive Committee; and
  • 8. establish sub-committees on an as needed basis.

    ARTICLE XII. Resolving Conflicting Interests

    A. Preamble

    A public official must exercise his or her authority solely for the benefit of the public and, in fact, stand in a fiduciary relationship to the public. He or she is held by the law to a most rigid standard with respect to any activity which places his or her individual interest in a position where collision with public responsibility becomes possible. The law requires that not only must public officials actually separate private interests from public responsibility, but must also give every appearance of this separation.

    A real conflict of interest exists when a private interest exists leading to a personal benefit or gain. An apparent conflict of interest exists when there is a perception that a conflict of interest exists leading to a personal benefit or gain.

    Such a conflict would arise when (1) a Board member, (2) any member of his or her immediate family, (3) his or her partner, or (4) an organization which employs or is about to employee any of (1) through (3) above, have a financial or other interest in the firm selected for the award.

    Board members of both the Chittenden County Regional Planning Commission and the Chittenden County Regional Planning Commission’s subgrantees will neither solicit nor accept gratuities, favors, or items of value (excluding calendars, pens, and other nominal items) from contractors, potential contractors, or parties to sub-agreements.

    When a significant real or apparent conflict of interest arises the concerned parties shall discuss the matter with the Executive Committee. Board members should raise the issue of a potential conflict of interest of another Board member or staff person whenever they feel one exists and the person in question does not declare a real or apparent conflict of interest. All real conflicts of interest require compliance with Section B below. The Executive Committee will determine all apparent conflicts of interest. If there is an actual conflict of interest the Committee shall decide on a case-by-case basis whether an individual can participate in discussions, but the individual shall not vote. Alternatively, if there is an apparent conflict of interest the Committee will decide whether and how an individual may participate and if the individual may vote.

    B. Board Member Actions

    In the event a real conflict of interest, as herein defined, does or would result, the Board member shall act as follows:

     

  • 1. Disclosure.In the event a proposed contract, material or labor is to be furnished to the Chittenden County Regional Planning Commission, the Board member shall state on the record the nature of his or her conflict of interest. He or she shall not communicate, either formally or informally, with any other Board member with respect to the awarding of such contract and shall not vote on the question of its issuance.
  • 2. Disclosure of Fiduciary Relationship.In the event the Board member has fiduciary relationship with any individual, partnership, firm or corporation seeking to contract with the Chittenden County Regional Planning Commission, or to provide materials or labor thereto, or has a fiduciary interest in a project or a project before Act 250 or other regulatory board where the Chittenden County Regional Planning Commission is a party, the Board member shall, regardless of contract amount, state on the record the nature of his or her interest, refrain from all formal or informal discussion with any other Board members with respect to such contract or project, and shall not vote on the question of its issuance or approval or disapproval.
  • 3. Form. Upon joining the Chittenden County Regional Planning Commission or at the beginning of the fiscal year, Board members will sign a form indicating that they have read and understand this Section.

  • ARTICLE XIII. APPROPRIATIONS TO THE CHITTENDEN COUNTY REGIONAL PLANNING COMMISSION

    The Chittenden County Regional Planning Commission may receive and expend monies from any source.

    CCRPC Charter
    ADOPTED by the Commission May 2, 1966.
    AMENDED by the Commission May 26, 1997
    AMENDED by the Commission September 28, 1998
    Superseded by the Commission, May 18, 2011, effective July 1, 2011

    CCRPC Bylaws
    Amended by CCRPC September 23, 1991
    Amended by CCRPC May 27, 1997
    Amended by CCRPC February 27, 2006
    Superseded by the Commission, May 18, 2011, effective July 1, 2011

    CCMPO Bylaws
    Adopted by the Chittenden County Metropolitan Planning Organization July 15, 1983. Amended March 16, 1984, December 17, 1984, May 28, 1985, July 23, 1985, July 11, 1988, April 17, 1990, August 25, 1993, January 28, 1998, March 17, 1999, December 18, 2002, July 21, 2004, June 20, 2007and superseded on by the bylaws of the CCRPC dated May 18, 2011, effective July 1, 2011.

© 2011 CCRPC Chittenden County Regional Planning Commission
110 West Canal Street, Suite 202
Winooski, Vermont 05404-2109